Sun. 1pm-10pm

Bonjour.  I live in a bilingual country and that’s all the French I know.  Shame on me.  Well, I do know a few other key survival words: champagne, croissant, brie, quiche!  So it’s about time I learned French and so I now own the complete Rosetta Stone French programme.

My package arrived last Friday and on Saturday I went to install the software on my computer.  Being somewhat of a tech idiot, I, to no surprise, had problems.  No worries.  There’s a 1-800 support number I can call.  I called it.  They were closed.  You feel my pain.  You, like I did, think I’m doomed to wait until Monday. 

Think again.

Rosetta Stone tech support is closed on Saturdays but open from 1pm to 10pm on Sundays.  I just had to wait 24 hours.  I spent those 24 hours being very curious about these odd hours.  So once I called tech support and got my issue resolved (shocking: I was inserting the dvd’s in the wrong sequence, despite their being clearly labeled!), I inquired about their support schedule. 

You know where this is going: people buy the software while running errands on the weekends and then attempt installation on Sunday afternoon.  So 5pm on Sunday and not 9am on Saturday is when RS support is needed and so that’s when they’re available!

When are we needed?  It was something we discussed at this year’s Essex Institute.  Shouldn’t day schools have evening open houses for busy two-income parents?  Maybe even interviews a few times at night during the busy season to accommodate those parents?  Boarding schools work with students from around the world and from many time zones.  Why do we force them all into our 9am to 5pm workday?  Or maybe we don’t and we’re losing families because we’re not available to support them when they need us.  Is it so crazy to ask a staff member to take a 4pm to midnight shift once and a while to be available on the phone or maybe an online chat?

I read something related just recently about social media.  (I apologize I don’t recall the source but I fully confess this isn’t my own idea.)  The advice was to look and see when our blogs and Facebook accounts are the most active and to post then.  Not to do so during our own 9am to 5pm work hours when our prospective students are in school.  Like good teaching, we have to meet them where they are.

My last post was about thinking what’s at the center of our offices.  I guess this one asks us to think about what time to be there.

Au Revoir!

Electronic Toolbox

I have a meeting with the Board of Governors in less than hour.  Why wouldn’t I be working on a blog post??  Well, frankly, my head and my notebook are so full of stats, charts, quaint stories, tales of woe, and predictions for the future that my brain needs a rest before I go in the big room.  But one of the things I will be addressing today is our plan to step back and do a serious communications audit this summer.

We have certainly jumped with reckless abandon onto the social media and in-bound marketing wagon.  In the last two years we have launched a very active Facebook and Twitter account.  They are updated almost daily.  We have launched a new website, built for maximum SEO.  We have an equally active blog up and running and we have over 100 videos on our YouTube Channel.  We even have a full-time employee dedicated to the maintenance of all these media.  Our proverbial toolbox is full.  Our proverbial cup overfloweth.

But two statements in the last month have been ricocheting around in my head.  The first comes from the famous columnist Peggy Noonan.  Whether or not you agree with her politics, she is a brilliant writer and her books are wonderful.  The other comes from my dear friend JT Hanley at Archbishop Mitty High School in San Jose, California.  He does not have the fame of Peggy Noonan but he should.  He is an educator and a coach without peer.

Talking about President Obama and how his campaign has become expert at mining the internet and the data to be found therein, Noonan, who is not a fan of the president, asks in this column, “If you have fabulous new ways to reach everyone in the world but you have little to say, does that really help you?”  And then my friend JT, speaking on a topic I honestly don’t remember (we were a few martinis and glasses of wine into dinner at that point!), asked, “If you don’t have focus, isn’t your camera just a plastic box?” 

All this got me thinking of our electronic arsenal.  Now that we have built up these resources and filled our toolbox, what do we do next?  We have spent the last two years creating and staffing for this 21st century world of recruitment in which we must be successful but I will admit we have not figured out exactly what to do with it now that we have it.  Or more accurately, we have not figured out the best use of what to do with it.  How do we harness their power, craft the messages, maximize the potential, and build a strategy?

Ask me in September what we accomplished this summer.

iAdmissions

The newest edition of Fortune magazine lists the world’s most admired companies. The top four, in order, are Apple, Google, Berkshire Hathaway and Southwest Airlines (see a related post from 2010 here). Not particularly surprising to see them all at the top of the list. They are certainly leaders in innovation, thinking and profit-making in their respective industries.

As discussed on Morning Joe last week with Fortune’s editor-in-chief, the other attribute these companies share is founders and/or CEOs who are tremendous risk takers. They are all out-of-the-box thinkers and willing to throw caution to the wind in pursuit of their vision. They perceive the future in a way the rest of us are desperate to grasp.

Doesn’t sound like our industry, does it? Prep schools are not really risk-taking places and with few exceptions, there aren’t many schools that could literally afford to accept risky behavior from their admissions director. But our work has evolved in so many ways and there are certainly some industry leaders. I would imagine the names coming into your head right now are the names of which I’m thinking, too.

Somebody had to be the first to try having a school website, the first to see the future of Facebook and create a school page, the first to harness Skype to conduct an interview, the first to take an iPad to a fair, the first to create a school app.

And we haven’t lacked for out-of-the-box thinking either. Concepts like enrollment management, net tuition revenue, and geodemographics have all been introduced to our industry since I joined it. Remember when we had more financial aid than demand? Someone had to first think how best to maximize it and spread the wealth when we started to finally run short (due to our own fault as tuition increases outpaced cost of living increases for over a decade).

What’s next? I can assure you I haven’t a clue. But it’s inspiring to be in the game and see the big thinkers wrestle with how we make our offices and our schools more successful, more efficient, and more committed to serving students. It’s exciting to consider how we stay current, relevant, and at the front of the pack.

My guess is it’ll be somehow associated with an Apple product. iAdmissions? It beats boarding-licious!

Facebook=Viewbook?

I admit it. I buckled under to peer pressure. About a year ago, I joined Facebook. Moving twice in less than a year can be unsettling and the need to feel connected surely drove my decision into the world of social media. Now I don’t go around collecting friends or posting my every move but I have been “found” by those from my past and I’ve made some wonderful reconnections since going online.

A downside, however, is that I’m actually less in touch with a few friends. I have a couple friends who now limit their communication with the world to posting on Facebook and responding to the comments therein. We don’t talk much anymore and we don’t exchange emails. I don’t like this one bit.

But this got me to thinking about how our offices use Facebook. It came to pass that traditional, stand-alone viewbooks were seen as obsolete. How can one medium convey all the targeted and differentiated messages we believe to be important? How can one book speak to both student and parent, to both Lower School and Upper School?

Have we gone and turned our viewbooks into Facebook accounts? Do we have just one Facebook account and expect that our posts (we call them posts, right?) will serve all the diverse needs of our prospective students and parents equally, speak to all their interests equally? The answer? As usual, I don’t know. Maybe our offices need one Facebook presence for parents and another for students.

But if we’re treating all our “friends” on Facebook the same by posting undifferentiated and untargeted content then doesn’t Facebook=Viewbook? Same mistake. Different medium.

Race & Social Media

Race: always a tricky topic, isn’t it? Check out this article regarding the races and social media. In summary: the Caucasian population can typically be found on Facebook while the Hispanic and African-American communities tend toward MySpace. A lot of questions surfaced for me when I heard about this on the radio and then subsequently discovered this article. What does this mean for schools who want to be harnessing the power of social media? Should we have a presence in both places? Does anyone right now—and if so, why? And now knowing the dominant audiences found at each website, do we tailor our messages accordingly and differently? Is that a form of racism? Or is it segmented marketing, the same thing we do when we craft different messages to parents versus students, or Lower School candidates versus Upper School candidates? Discuss! (FYI: An insightful study worth reading on the topic of race in independent schools was turned into the book, Blacks in the White Establishment.)